AILLA is NOT accepting deposits until further notice due to our ongoing software upgrade and rebuild. Please check back in summer (June-August) 2024. We apologize for any inconvenience this might cause and we thank you for your patience and understanding.

How to Make a Deposit to AILLA

Step 1: Contact AILLA using 1 of the 2 CONTACT forms below

If you are considering naming AILLA in a grant as the repository for your data, you must contact AILLA at least one month before your grant due date (More details here).

If you plan to deposit at AILLA any materials that will be collected, digitized or organized as part of a grant-funded research project that requires a Data Management Plan (DMP), there is a service fee (please read this information carefully). Otherwise, you may archive your data at AILLA using the AILLA Self-Deposit Tool. AILLA does not pay for any archival resources; all are donated by our depositors.

AILLA staff will contact you via email upon receipt of your submitted form.


  • Existing Collection Contact Form: Use this form if you have an existing collection that you would like to deposit. Before completing the form, please read the list of questions to help you prepare your answers.
  • Collaboration Letter and/or Cost Estimate Request Form: Use this form if you need a letter of collaboration and/or a cost estimate for a grant application. Before completing the form, please read the list of questions to help you prepare your answers.

  • Step 2: Complete the required DEPOSIT forms

    Please complete the Deposit forms and email them to AILLA.
    Complete either
  • the AILLA Depositor License Agreement and the Metadata Spreadsheet; or
  • the AILLA Depositor Packet.

  • After reviewing your forms, AILLA staff will contact you to make arrangements for the transfer or shipping of your digital files and/or analog materials.

    DEPOSIT Forms

    For depositors who are comfortable with PDF forms and spreadsheets:
  • AILLA Depositor License Agreement
  • AILLA Metadata Spreadsheet - For guidance on how to complete this spreadsheet, please see this playlist of videos on AILLA's YouTube channel.

  • For deposits who prefer Microsoft Word:
  • AILLA Depositor Packet
  • Send these materials to AILLA and make arrangements to transfer your files or ship your analog materials.

    The kinds of materials we accept are described below. The following quick links will take you to specific topics. If you have more questions, please contact us.

    What kinds of materials do we accept?

    AILLA welcomes any legitimate materials in or about the indigenous languages of Latin America. Legitimate materials are those produced by or in collaboration with native speakers of those languages. For example, we will gladly archive an original poem written in Kuna by a native speaker of Kuna, but we will not archive a poem written in Kuna by a non-native speaker; not even Joel Sherzer.

    Literature: original writings or recordings produced by native speakers of indigenous languages in their native languages, including poetry, fiction, documentaries, and essays. Also works of oral literature performed by native speakers and recorded in any medium by native or non-native researchers.

    Language documentation materials: audio and/or video recordings of all genres, transcriptions, translations, grammar sketches, lexicons, commentaries, photographs, maps, charts, drawings, etc.

    Scholarly works: grammars, dictionaries, unpublished manuscripts, and data sets that serve as companions to published or unpublished works. We can accept books and journal articles whose copyrights have reverted to or been retained by the author.

    Be advised that we are unable to preserve some kinds of highly structured materials, such as databases or websites. If you have databases, hyperlinked documents, or other complex materials, please review the information about formats carefully.

    Educational materials: textbooks, primers, workbooks, community event materials, etc. Anything you produce that speaker communities might find useful is most welcome.