AILLA is NOT accepting deposits until further notice due to our ongoing software upgrade and rebuild. Please check back in late 2023 or early 2024. We apologize for any inconvenience this might cause and we thank you for your patience and understanding.

Self-depositing at AILLA

The AILLA Self-Deposit Tool allows depositors (and their delegated representatives) to add their data to AILLA themselves. Self-depositors can create resources, add media files to the resources, and add or edit metadata to their collections, resources and media files. If you wish to register to be a Self-Depositor, please complete the following steps:

  1. Complete the Self-Deposit Training either in person at an AILLA Archive-a-thon or using the online Self-Deposit Training Materials below.
  2. Sign and submit the AILLA Depositor License Agreement (found below).
  3. Sign and submit the AILLA Self-Deposit Agreement (found below).
  4. Self-Depositors have the option to assign self-deposit access to one or more delegates who will work on their collection on their behalf. A delegate might be a research assistant, a team member, or someone else. If you would like to assign a delegate to your collection, please complete a AILLA Self-Deposit DELEGATE Agreement (below) for each delegate.


  • AILLA Depositor License Agreement
  • AILLA Self-Deposit Agreement
  • AILLA Self-Deposit DELEGATE Agreement
  • AILLA Metadata Spreadsheet

  • Training Materials

    • AILLA's Self-deposit Training Slides will explain how AILLA's self-deposit process works.
    • AILLA's Self-deposit Training Screencast was recorded on October 13, 2017 in the Documentary Linguistics Seminar in the Linguistics Department at the University of Texas at Austin.
    • For guidance on how to complete the AILLA Metadata Spreadsheet, please see this playlist of videos on AILLA's YouTube channel.
    • For quick video demonstrations on how to add/edit metadata and update access levels, please see this playlist of Self-Deposit Tutorials on AILLA's YouTube channel.
    • You might also wish to review the free online course “Archiving for the Future: Simple Steps for Archiving Language Documentation Collections” at This is a short course designed to teach you how to organize your materials for archiving in any digital repository, including AILLA.